Whether you’re working remotely, or as part of a large office, we all struggle with being productive. Focusing on a computer screen for upwards of eight hours a day isn’t really natural, so, unsurprisingly, many of us find it hard to achieve that. In this article, I will go over a few tips our team members use which you can implement in your strategy to maximize your productivity.
This may sound slightly odd, but for me personally, it is essential. I work from home, so this is easy for me to do, but most people could incorporate some form of physical activity into their daily routine. Whether it’s taking the dog out before work, or going to the gym on your way home.
There is a scientific reason for why this is important, but rather than trying to explain, I will give you a much better explanation I found on the internet:
“Exercise helps trigger endorphins, which improve the prioritizing functions of the brain. After working out, your ability to sort out priorities improves, allowing you to block out distractions and better concentrate on the task at hand.”
2. Have a plan
By this, I don’t just mean having a basic idea of what you want to achieve over a week or so. Start every day with a clear set of goals, whether you just keep them in mind or physically write them down. This is especially helpful if you have a large project or series of tasks, as it helps break them down into manageable smaller tasks. Also, it applies to the broader sense of how you want to operate your business, but in this context, I’m just talking about managing daily tasks.
Let’s be honest, we all get distracted. Whether it’s looking out of the window or watching Youtube, there is always something there to take our focus away from work. Obviously, it is healthy to give yourself breaks, but spending too much time on these distractions will severely cap your productivity (which is the opposite of what we want to achieve).
The best thing to do in order to maximize your productivity is to limit your distractions. If your phone is the problem, leave it in the drawer, if it’s Youtube, listen to music on Spotify while you work. It may seem trivial, but making changes such as these can make huge differences.
4. No lyrics
Most people listen to some form of music at work, which is fantastic! It has a strange effect of making you concentrate, even though you’re technically having to focus on more. While music is definitely helpful, I find that listening to lyrical songs during work can actually be very distracting, that’s why I recommend listening to only instrumental music.
While writing this post, I listened to this live stream. It is a 24/7 stream that plays “lofi” music, whilst I wouldn’t say I’m a diehard “lofi” fan, it certainly helps me concentrate.
This is more for managing employees but is also relevant if you are just part of an organization. If you have employees, don’t waste your time doing tasks other people could be doing, your time is valuable and should only be spent on things only you can do. Due to this, delegating tasks is essential for running a productive business. Even if you’re just part of an organization if you know yours and your colleagues’ strengths, why not share tasks.
Sharing responsibilities is a great way to maximize your productivity, as you should be working on what you’re good at!
6. Software/ Hardware
While “a bad workman blames his tools” does still ring true, I think you struggle to be a good workman if you’re using sub-standard tools. So make sure you’re using the right tools for the job.
If you’re filling out spreadsheets, are there any functions that could make your life easier? If you’re sending emails to leads, how much of this process could you automate? Changes like this may seem small, but saving your time here can make a big difference to your productivity on a given day.
7. Maximize your productivity with Saasuma
While the right tool for the job is important, an exceptional tool for the job is great! That’s why I recommend trying out the bold new platform, Saasuma! It is primarily a cloud search engine platform, but to call it that would be severely underselling it.
It allows users to merge all clouds and hard drives into one easily accessible place. You can link either your own files or set up multiple accounts for a whole organization, making everything you can your colleagues searchable in one place. Also, you have the option to create collections, which store a selection of files in one easily accessible place. Set favorite collections or files, making them appear at the top of your search bar.
With the software of this caliber, you will find your day going a lot smoother. Instead of spending hours sifting through multiple clouds and devices, you can search and catalog it all in one simple place. Book your free demo call with Saasuma today!