Although it still feels as if the “pre covid-19” lifestyle we enjoyed will never return, it does seem like there is light at the end of the tunnel. Although we still lack some of the freedoms we all enjoyed, it is clear what the “new normal” is shaping up to be like. Organizations need to respond to the new situation by rebuilding and reshaping the workplace.

Whilst there are massive changes in our personal life, it seems like nowhere has been changed as much as the workplace. Remote working used to be quite a novel term, but it is now a staple of how today’s companies operate. Companies need to invest in rebuilding and reshaping the workplace to be more flexible and keep the workflow untacked. 

Remote working as a response to Covid-19 pandemic

At this point, most companies have had to respond to the covid-19 crisis. Needless to say, the emphasis is on the health and safety of employees and the people around them. We are now starting to emerge from the initial response, and companies are trying to adapt to how they operate to fit in with today’s needs. This is where remote working and other solutions begin to come in, whilst we cannot have busy offices, work needs to resume, which is why remote working has become so essential. 

Efficient communication is the key to success

Having employees working from home has distinct advantages and disadvantages, but with the right management, the downsides can be mitigated. The first thing to consider with remote workers is communication, you need to catch up with colleagues daily. This helps firstly for the operation of your business, workers need to know what is expected of them each day, and they need to communicate well to run a cohesive business. 

The second reason for having a daily “catch up” is very beneficial for the mental health of your employees. Working from home can be very lonely, for some people the office interactions are a large part of their day. Software, such as Slack, is perfect for the work-related chats that need to take place, but due to my second point, I would also recommend a more personal contact. 

Having daily video meetings with colleagues is a great way to tick both of these boxes. Not only is a quick chat a much more efficient way to discuss something than endless emails, alongside allowing your employees to have the personal interactions which were commonplace pre covid.

Rebuilding and reshaping the workplace with appropriate hardware infrastructure

Another large part of successful remote working is the appropriate infrastructure. While you may be cutting down on office costs, you will need to consider if employees have a suitable computer or good enough wifi. While the hardware issues can generally be sorted by throwing money at the problem (a luxury most companies don’t have in the current climate), how the employees actually work is a different matter. The best thing here might just be to have some patience as workers adapt to a very different environment. 

The “new” workplace requires proper software tools

Once you have the necessary hardware in place, you will need to consider the software tools you are using. I mentioned Slack, which is an invaluable tool, giving easy access to chat channels your employees can use, it is basically a more efficient version of emails. A huge drawback of remote working is that work-related files are stored in different places, be it on hard drives, or cloud storage platforms your employees use, sharing and finding these files can become a real task. That’s why you need Saasuma. 

Saasuma is a cross-cloud and cross-device search platform. It allows you to link all clouds, emails and hard drives to one easy to access place. This means everything can be searched from one place, which saves a lot of headaches if you have files stored in specific locations.  

Another benefit of using Saasuma is that it allows real-time collaboration among team members. It means they can view, edit and share files, while all their changes are synced, no matter which cloud service they use. This cohesion truly makes Saasuma an unbeatable offering for teams trying to switch to remote working.

Book your demo call with the Saasuma team today, and see what we can do for you!