Author: Barbara Borko
Whether working from home or from an office, most of us struggle to stay focused and productive during our workdays.
If you spend long days at your desk and wonder what you even accomplished, you’re not alone. That’s why we’ve come up with a few simple productivity tips.
1. Get a good night’s sleep and have a nutritious breakfast in the morning
Let’s start at the beginning. We all know that a good night’s sleep is incredibly important for our health. Did you know sleep can also increase concentration and productivity? That’s why you should make sure you get enough sleep to keep your energy levels high throughout the day.
And don’t forget to eat something healthy and nutritious in the morning! There’s a reason why breakfast is called the most important meal of the day. It restocks your glucose supply which then boosts your energy, concentration and alertness.
If you feel like you’re always eating the same things, check out some healthy breakfast ideas here.
2. Exercise regularly
Regular physical exercise isn’t just good for your body; it can also affect your mental health and focus. Some people like to work out early in the morning, while others like to break up their day with a quick lunch gym session, a jog, or evening yoga. Figure out what works best for you and no matter how busy your schedule is, try to add some sort of exercise to your day at least 3-4 times a week.
3. Plan, organize and make a to-do list
If you want to become even more productive, you need a clear outline of your priorities. Plan your workday (or work week!) in advance, and make a big to-do list with all the tasks (big and small) that have to get done. If you don’t write the tasks down, you will most likely forget about some of them along the way. Use productivity and task management tools such as Asana or Evernote to keep on top of your tasks.
4. Prioritize instead of multitask
Even though multitasking is often associated with being more productive, that’s actually a myth since our brains are not designed to focus on multiple things at the same time. Multitasking can in fact slow us down since humans can only have one concentrated focus at a time.
Instead, work on prioritization. Evaluate your tasks, allocate tasks and work to bring the most value within a short period of time.
5. Take short breaks
Whether it’s a short coffee break, a walk around the block or going to the nearby grocery store, taking short breaks that are unrelated to your work can boost your performance. Many like working based on the Pomodoro Technique which has been among the most popular productivity systems. It recommends breaking your work into 25-minute intervals, separated by short breaks.
6. Keep off the distractions
Put your phone in airplane mode, close your social media tabs and mute your Slack notifications. Focus on one task at a time and try to resist checking emails when you’re working on a project. If you struggle with staying focused, we recommend using the Forest app, which helps you stay off your phone by building virtual trees.
7. Streamline your workflow with a cloud search tool like Saasuma
We all do it. Save files and documents all over our devices and clouds. Then, when we want to find a specific file fast we have no idea where exactly we saved it (or even, how we named it.) Sounds familiar?
Using a cloud search tool like Saasuma will help you centralize all your clouds, apps and devices and enable you to search for any file from just one location.
Every day employees tend to spend 2 hours a day searching across their vast digital libraries. That’s why using a cloud search engine can help you and your team optimize the workflow and take back those much-needed minutes.
Building a productive workday doesn’t happen overnight. It takes time, practice and patience. We suggest adapting to your new practices slowly and changing them one at a time until they become a routine.
What does your productive workday look like? Let us know in the comments below!