Saasuma is a cloud search engine created by technology users just like you who are fed up with the inefficiencies and frustrations of our modern tech environment. In fact, studies show the average employee spends two hours every day searching for information across their own digital environment. To consider the big picture, that’s about $200 of wasted time every week for an employee with a $50k salary.
A cloud search engine is a revolutionary solution that will soon become the norm for finding our own information quickly, just like Google has become the norm for quickly finding information on the internet.
To give you real-life examples in which a cloud search engine like Saasuma can make your life easier, we’ve outlined typical scenarios that most of us experience every day, often multiple times each day.
Consider the following scenarios and the time these solutions might save you.
Searching for a recent document.
Scenario: You need to edit a text document you created yesterday. You can’t remember exactly where you saved it.
Solution: A cloud search engine enables you to search across all your synced cloud software and devices from one search bar. Even if you can’t remember the name of the document, you can search by keyword. Select the doc from the search results and keep your day flowing smoothly.
Time-saving potential: If you use this solution once a day, you’ll probably save a few minutes. If you do it multiple times per day, multiply those minutes and you might get 30 minutes of your day back right here.
Accessing an old file in a time crunch.
Scenario: Quick! You’re in a Zoom meeting with a potential client who wants to see an example of your past work. You can think of a relevant example, but you can’t remember where you saved it. Every second feels like an eternity as you search for the file you want to share.
Solution: You don’t need to remember where you saved everything if you have a cloud search engine on your team. Open Saasuma, do one quick keyword search, and in seconds you’ll see relevant search results across software applications and file types.
Time-saving potential: This might only save you a minute or two, but in real-time, every second matters. You want to make a good impression, flaunt your organization skills, and avoid sweating through your shirt again.
Searching for a specific file type.
Scenario: You’ve saved several documents with the same client name, so a simple search returns so many results that you’re still hunting for the right file. The file you need is a PDF and you wish you could just search PDFs!
Solution: One of Saasuma’s search features is the ability to filter your search based on file type. Check the box next to the file type(s) you want to search (image, video, PDF, text document, etc.) and narrow your results in a snap.
Time-saving potential: This solution could save you a couple minutes each time the scenario arises. If you edit and share a lot of files every day, you’ll save a lot of minutes every day.
Bonus time-saving tools!
Saasuma is more than a cloud search engine. Our platform is designed for digital peace of mind and a better workflow across the board. Here are a few more helpful solutions for all-too-common frustrations.
Making quick changes to several different kinds of files.
Scenario: Not again! A key detail has changed for a project and now you need to make small updates to files and information created and saved across several different applications (such as Google Docs, Word, Dropbox, Hubspot, Asana, etc. ).
Usually you would open each file in its native application, which requires opening numerous apps on your computer, signing in, and navigating each individual interface to pull up the content you’re updating, then re-saving it in the proper location.
Solution: Rather than opening the native app for every file related to your project and hunting for your content, use Saasuma’s cloud search engine to pull up each file in one dynamic dashboard, where you can make edits to everything without opening the respective applications.
Time-saving potential: The ability to find and adjust your files all from one portal could easily save anywhere from 15 minutes to more than an hour, depending on how much content you work with on a daily basis.
Accessing multiple documents for the same project.
Scenario: You’ve been working on the same project for weeks with your team, and you find yourself opening the same handful of cloud applications and folders every day. You’ve gotten used to searching for the same files, but the process of retrieving your content is starting to add up.
Solution: Skip the time-consuming dance of retrieving files from all over your digital environment! How? Create a project folder in your Saasuma dashboard, which serves as a shortcut to any synced files from your device or clouds. From one folder, you can access files from different places, including cloud storage like Dropbox and Google Drive; a CRM like Hubspot or Salesforce; files in your Google suite; wherever you store content.
Time-saving potential: If you open the same files in 2-5 locations every day, a shortcut to related cloud files might save you 10-15 minutes each day. We find that this solution offers its biggest benefit through peace of mind–like keeping all your office supplies in one cabinet, rather than stored all over your house.
Does your workflow feel more like a steady drive on an open road, or a traffic jam with periods of frantic speeding?
Ultimately, the productivity benefits of a cloud search engine (and other workflow management tools) are more than the sum of minutes saved during tasks. An effective workflow isn’t just about doing things faster; it’s about doing things calmly and confidently.
Depending on how you use technology, Saasuma can help you save anywhere from 15 minutes to 3 hours every day. No matter the time you save, peace of mind is priceless. Find tools that resolve the daily frustrations that slowly drain your energy, and soon you’ll find your workdays much more satisfying.